Who we are and what we do
ReMode Renfrewshire is a community interest company. Company number SC581044. We are a youth focused organisation whose aim is to raise awareness of the environmental impact of the fashion industry and textiles production. We aim to furnish young people and the wider community with the knowledge and practical skills needed to reduce this environmental impact. We operate a shop selling redesigned and reclaimed clothing and a Makespace where we run a programme of workshops. We also run a programme of events throughout Renfrewshire including Make Weeks, social gatherings, film screenings and other events which engage young people and the wider community.
ReMode is managed by a voluntary board of trustees.
The Data Controller ReMode Renfrewshire 39 High Street, Lochwinnoch Renfrewshire PA12 4AB firstname.lastname@example.org
How we collect data
We may collect information about you when you interact with us. For example, if you complete a membership form, attend a workshop or event, or if your child attends a workshop or event you may provide us with personal information. If you apply for a job with us, work with us as a freelancer or volunteer, we will collect the information that you supply to us. We may collect anonymous data when you visit our website or interact with our content, for example we may collect information about how many interact with us on social media.
What data we collect
We collect information that is required to provide you with information or services that you have requested or that we think may be of interest to you, that is required for us to report to our funders, or that is required to ensure that we comply with the law. The data we collect may include:
We will only take photographs of you at events or workshops if we have your explicit written consent. We will only take photographs of young people (under 18) if we have explicit written consent from a parent or guardian. We will not include details or full names (which means first name and surname) of any person in an image on our website, or in printed publications, without good reason and only with your expressed consent. We will not include personal email or postal addresses, or telephone or fax numbers on our website or in printed publications.
We only collect sensitive information where absolutely necessary, and with your explicit consent. An example would be if your child attends a workshop with us, we will collect information about your child’s health for health & safety and safeguarding reasons. All data collected will be retained only for an appropriate length of time as defined by legislation, to allow us to comply with our legal requirements, and our operational needs. Data will be securely archived or deleted after this time.
How we keep your data secure
Who has access to your data
Only authorised individuals within ReMode can access your data. This will be staff, authorised contracted freelancers, or professionals engaged to assist with IT support.
Sharing information with other organisations
Your personal data will be treated as strictly confidential. We will never sell or share your personal information with any other organisation unless required to by law. We may share anonymised information with funders to demonstrate compliance with funding requirements. This could be in the form of analysis, reporting, photographs and case studies to meet funding requirements.
We take our obligations seriously regarding the safety and security of your data. We use password protected hardware and software to which only ReMode staff and authorised freelancers have access. We may additionally hold and process data in shared drives (e.g. Dropbox, Googledrive, Airtable) and in paper copy, which only our staff have access to and we take appropriate measures to protect against loss, misuse, unauthorised access and disclosure. We may also used third party software such as Mailchimp as a tool to generate emails to you. Such accounts will be securely password protected. We comply with our obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data
How we use your data
ReMode may use your personal information in a number of ways which include:
How we communicate with you
We will communicate with you in line with your preferences and information. For example we may send you information about an event similar to one you have attended in the past, or that we think would be of interest to you. You can opt of communications at any time. We will only contact you if we have your consent to do so –such as if you have completed a ReMode membership form. You can unsubscribe from communications at any time by using the unsubscribe link at the foot of the emails we send you, or by contacting us and letting us know which communications you would like to receive.
You have rights with regards to the personal data we hold and use about you. You can find useful information on the Information Commissioner’s Office’s website. https://ico.org.uk/
Next review date: no later than 24/06/2020